Accounting Assistant

Job Description:

Accounting Assistant

Description

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

ABOUT THE DEPARTMENT

The mission of the Marin County Department of Public Works is to provide the community with quality services, maintain and improve public infrastructures and facilities, and support the preservation of Marin’s unsurpassed beauty. Read more about the Department of Public Works website .

ABOUT THE POSITION

T his recruitment is to fill temporary, seasonal contingent positions for the following department at this time:

Department of Public Works - Business Services:

Under the direction of the Administrative Services Director or assigned supervisor, the Accounting Assistant plays a critical role in supporting the financial operations of the Department of Public Works. This journey-level position independently performs a broad range of accounting, payroll, accounts payable, revenue processing, and financial recordkeeping functions that ensure the accurate stewardship of public funds and the smooth delivery of essential County services.

The Accounting Assistant serves as a trusted member of the Business Services team, working collaboratively across divisions to process transactions, reconcile financial records, and maintain compliance with County policies and public sector financial standards. This role requires strong attention to detail, sound judgment, and the ability to balance and reconcile differences within recordkeeping systems while meeting critical deadlines.

This is an excellent opportunity for a motivated accounting professional who values public service, enjoys solving problems, and takes pride in ensuring financial accuracy and accountability. In this position, your work directly supports infrastructure projects, operational services, and programs that impact the daily lives of Marin County residents.
Department of Finance - Property Tax Division:
Under the direction of the Accounting Unit Manager, the Accounting Assistant supports the daily operations of the Department of Finance Property Tax Division and performs a variety of para-professional accounting duties with a focus on the billing and collection of local property taxes. In addition, the Accounting Assistant supports the daily operations of the Department of Finance Treasury Deposit Desk and is primarily responsible for approving cash deposits and reconciling daily cash receipts. This position uses existing accounting and fiscal policies and procedures for preparing, reviewing and analyzing accounting records and reports. The position involves extensive customer service, cashiering and direct public contact daily. Experience in performing calculations and reconciliations and use of a variety of computer applications and knowledge of property tax or other billing/collection experience is desirable. Furthermore, the role includes managing the efficient processing of large volumes of incoming mail which entails ensuring timely and accurate sorting, categorization, and distribution to relevant departments within the department.

ABOUT YOU

The ideal candidate is a dependable and detail-oriented accounting professional who values accuracy, accountability, and public service. They bring strong financial and analytical skills, with the ability to independently reconcile discrepancies, manage multiple priorities, and meet critical deadlines in a fast-paced environment.

Successful candidates are proactive, organized, and solution-focused. They communicate clearly and professionally, provide excellent customer service to vendors and staff, and demonstrate sound judgment when interpreting and applying policies and procedures.
A commitment to integrity, teamwork, and responsible stewardship of public funds is essential. The ideal candidate takes pride in supporting operations that directly serve and benefit the Marin County community.
QUALIFICATIONS

KNOWLEDGE OF

• Principles and practices of financial and accounting document processing and recording.
• Procedures, terminology and forms related to the functional area(s) to which assigned.
• Computer applications related to the work, including word processing, data base and spreadsheet applications.
• Standard office practices and procedures, the operation of standard office equipment.
• Basic budgetary and public agency financial record keeping principles and terminology.
• Business arithmetic.

ABILITY TO

• Perform responsible accounting, financial, payroll, billing statistical and/or budgetary support work.
• Receives mail and direct payments from the public, funds from other agencies, departments and units; balances monies received and prepares receipts and bank deposits.
• Prepare a variety of financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
• Review and reconcile financial, accounting, payroll and budgetary documents and records.
• Enter a variety of information into automated financial, accounting and statistical reporting systems
• Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction.
• Interpret, explain and apply standard accounting, financial, departmental and County policies, procedures and transactions.
• Make accurate arithmetic and statistical calculations.
• Prepare accurate and timely billings.
• Meet critical deadlines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES
Two years of accounting and/or financial office support experience that includes preparing, processing, and maintaining accounting documents and records. Education or professional training that is directly related to the work maybe substituted for up to one year of the required experience.

IMPORTANT INFORMATION

Please note, this recruitment is now open and continuous. Please consider applying early as the recruitment may close at any time once a sufficient number of qualified applications is received.

If you have questions concerning this position announcement, please contact Dario Aguilar at [email protected] .
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: Continuous

Salary:

$31.10 - $36.78 Hourly