Administrative Services Manager

Job Description:

Administrative Services Manager

Description

Description

The Town of Prescott Valley invites you to apply for the position of Administrative Services Manager.

Do you strive to provide excellent customer service? Are you grounded in integrity and respect as core values? Do you value going above and beyond to add value to your team, organization, and community? If so, we invite you to join our high performing Development Services Team! Under the direction of the Development Services Director, the Administrative Services Manager is responsible for assisting the Department with administrative and financial oversight, visioning, leadership, planning, coordinating and control. This position manages and supervises administrative personnel within the Department.

Examples of Duties

IN THIS POSITION, YOU WILL:

• Manage office, including supervising, assigning duties, monitoring workloads, training and counseling, conducting office meetings and developing and coordinating office procedures within the office and with other departments.
• Assist in providing daily budgetary management including monitoring budget vs. actual results and requesting budget amendments as necessary; manage the annual budget process; prepare documents and make recommendations. Collaborate with Managers, and related staff to review, analyze, and clarify budget document submissions. Prepare required budget documents and attend budget meetings.
• Compose and review requests for legislative action items; gather backup data for submission with forms; compile fiscal analysis data and prepare documents for Town Council or Boards and Commission meetings.
• Provide excellent customer service to both internal and external customers. Coordinate public records request responses, act as the department's record owner, and ensure compliance with record retention requirements and policies.
• Perform difficult and varied administrative support work, keeps complex records; compile data for analysis; perform related tasks to assist the Department Director with administrative duties.

Typical Qualification

REQUIREMENTS:

• Bachelor's degree in business administration, accounting, finance, or related field with five (5) years increasingly responsible professional experience working in a financial setting. Two (2) years supervisory or lead experience. The Town may consider any combination of education, experience, and training equivalent to the above Minimum Requirements.
• Skilled in the use of personal computers and Microsoft software, including advanced Excel).
• The successful candidate must pass a pre-employment background screening.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority

COMPENSATION:

The Town's complete compensation package includes salary, benefits, and a high-performance culture. The Town package includes a health, dental, and vision insurance plan, participation in the state retirement system, optional 457 deferred compensation with a town match up to 6%, vacation, holidays, and additional comprehensive benefits.

• The expected hiring range is $72,550-$76,190.
• The full hourly range is $72,550-$101,587.

Closing Date: March 10th at 5pm

Apply online: prescottvalley-az.gov

Equal Opportunity Employer

Supplemental Information

The Town of Prescott Valley-The Cooler Side of Arizona

The Town of Prescott Valley is located in beautiful central Arizona, set between the scenic Mingus and Bradshaw mountain ranges in the heart of Yavapai County. Our high desert elevation of 5,100 feet affords us four seasons with mild temperatures year-round. Prescott Valley is the largest and fastest-growing municipality in the county. (est. 50,000 pop.)

Founded in 1966, Prescott Valley offers a small-town, rural atmosphere filled with rich natural beauty and modern amenities. Three national forests are nearby, and the South Rim of the Grand Canyon is a short two-hour drive away. The Prescott Valley lifestyle is for someone who enjoys a relaxed pace of life, but also wants the excitement of being part of a growing, evolving community!

Known as a diverse, welcoming community, Prescott Valley boasts excellent cultural, recreational and educational activities and superior public services. The Town's downtown area is anchored by a 5,000 seat, town-owned event center that hosts concerts, sporting events, and shows.

A carefully created General Plan serves to protect the quality of life that has been the reason that many have moved to Prescott Valley. The town has an excellent K-12 school system, local access to higher education, and offers a variety of shopping and restaurant options in and around its inviting central business district.

Town Values

Incorporated in 1978, the Town operates under the council-manager form of government. We believe our greatest resource in fulfilling our mission is our employees! Our signature count-on-me SERVICE culture means together, we roll up our sleeves and get the job done quickly and effectively. We value INTEGRITY, holding ourselves to the highest standards; we are responsible, honest and transparent. RESPECT, we treat others with dignity. We genuinely welcome differences in people, cultures, ideas and experiences for a more inclusive workplace. TEAMWORK, honoring our commitments. FUN, our energizing force to create and innovate finding a new way to pioneer public services. When we have fun doing what we love our citizens love their experiences with us! With a sense of humility we give our time, attention and action in service to others.

Under the leadership of our Town Manager and Council, the Town of Prescott Valley is a proactive, visionary, and solution-oriented organization. Fiscally conservative, the Town is financially sound with little debt and healthy reserves, positioning us to move forward in continued smart and sustainable growth for years to come.

Benefits for a full-time regular, employee:

The Town of Prescott Valley offers a highly competitive benefits package including:

• General Leave: 200 hours of general leave per year, increasing with longevity and pro-rated for part-time positions
• Holidays: 12 paid holidays per year, including one floating holiday per fiscal year
• Health Insurance: Three health plans available to select from at a group rate. Town pays 100% of employee premiums for certain plans with family coverage optional
• Health Savings Account with Town contributions for qualified High Deductible Health Plan selections
• Dental Insurance: 100% of employee premiums paid by the Town. Family coverage is optional
• Vision Insurance: 100% of employee premiums paid by the Town. Family coverage is optional
• Flexible Spending Accounts:Health Care and Dependent Care accounts available
• Short Term Disability Insurance: Town-paid coverage
• Long Term Disability Insurance: Town-paid coverage
• Life Insurance: Town-paid insurance valued at the annual salary ($100,000 maximum); additional life insurance for self and/or dependent is available at employee's cost
• Tuition Assistance
• Employee Assistance Program
• Alternate to Social Security - 457 Deferred Compensation Plan with Town match up to 6%
• Retirement: Arizona State Retirement System (ASRS) Defined Benefit plan or Public Safety Personnel Retirement System (PSPRS) with mandatory city and employee contributions. ASRS Plan includes Long Term Disability Benefit.
• Voluntary employee paid Ancillary Benefits including Cancer Benefit, Accident, Hospital Indemnity, Critical Illness, Pet Insurance, Legal and ID Shield

• Direct Deposit: Paychecks are deposited directly into the employee's bank account(s) on a bi-weekly schedule.

Closing Date/Time: 3/10/2026 5:00 PM Arizona

Salary:

$72,558.72 - $101,582.21 Annually