Assistant Manager, Facilities & Maintenance

Job Description:

Assistant Manager, Facilities & Maintenance

Description

General

The Assistant Manager, Facilities Maintenance reports to the Manager, Facilities Maintenance, and is responsible for organizing, directing, and supervising the maintenance and repair activities on buildings and surrounding grounds for the San Mateo County Transit District (SamTrans).

Essential Functions & Duties

•Supervise the general maintenance and repair of the SamTrans buildings and grounds.

•Schedule, direct, and monitor a building maintenance facilities maintenance program, including a continued preventative maintenance program.

•Ensure compliance of SamTrans’ facility maintenance program pertinent to building codes, state and federal regulations, and guidelines; evaluate their impact and implement policy and procedure improvements.

•Supervise staff. Hire, mentor, and take appropriate corrective and/or disciplinary actions. Ensure EEO policies and procedures are followed. Participate in selection, coordinate staff training and professional development, objectives, monitor and evaluate employee performance.
Essential Duties

•Coordinate with public and private organizations or individuals to explain or coordinate facility maintenance programs; respond to internal and external stakeholder’s complaints or inquiries.

•Assist in the development and implementation of goals, objectives, policies, procedures, and work standards for the Facility Maintenance Department.

•Make periodic inspection of facility maintenance work in progress and upon completion to ensure compliance with established standards.

•Obtain quotes, make recommendations on award of bids and/or contracts, and prepare purchase requisitions for facility projects.

•Schedule, oversee, and coordinate the work and activities done by contractors on facility maintenance projects. Monitor and inspect the contractor’s performance for compliance with project scope, schedule, goals, and objectives. Problem solve with contractors on day-to-day issues.

•Utilize a facilities work order management software system to assign work, analyze work orders, review current project schedules, and to distribute work accordingly amongst the Facility Maintenance Technicians to maximize efficiency in staff utilization; advise and instruct staff on the safe and effective completion of assignments.

•Interface with internal stakeholders regarding costing and implementation of minor construction/repair and maintenance projects.

•Maintain inventory and requisition supplies and equipment.

•Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.

•Evaluate job performance staff, which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities.

•Perform other duties as assigned

Minimum Qualifications

Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

•Associate’s degree in Facility Maintenance Engineering, Facility Management, or a closely related field is desired

•Five years of experience in building maintenance, facility management, or related activities

•One year of lead or supervisory experience

PREFERRED QUALIFICATIONS:

•Project management experience desired

• Possession of a valid California Driver License, with a safe driving record

•Communicate effectively, both orally and in writing

•Basic knowledge of Word and Excel

This position is not eligible for benefits.

Closing Date/Time: 4/5/2026 11:59 PM Pacific

Salary:

$117,163.00 - $164,868.00 Annually