Basic Needs Administrative Analyst (AA/S III)

Job Description:

Basic Needs Administrative Analyst (AA/S III)

Description

• • Position Summary
  • Classified as: Administrative Analyst/Specialist III
    
    Full-time temporary position available on or after May 11, 2026 for Basic Needs. Appointment will be made for 1 year from date of hire with the possibility of reappointment and/or becoming permanent based on budget, department needs, and job performance.
    
    This position’s responsibilities are carried out under general direction. The incumbent is responsible for providing support within the Coordinated Access, Retention and Equity Services (CARES) unit of Student Affairs, with significant support to Basic Needs department. The incumbent coordinates Student Success initiatives across campus and external partners, focusing on Basic Needs and providing support to Project Rebound, Educational Opportunity Program, Promise Scholars, and the Pregnant and Parenting Student Initiatives, overseeing confidential operations, budgeting, personnel, compliance, and data assessment within the CARES portfolio. Incumbents in positions at this level often provide program leadership of a strategic nature through program or organizational unit planning activities and the analysis, development, and evaluation of highly complex programs with broad impact.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Provide administrative and operational support to program coordinators in support of program delivery and departmental objectives.
    • Oversee administrative systems and processes, including scheduling tools, dashboards, record retention practices, and standard operating procedures.
    • Coordinate travel, purchasing, payroll-related transactions, position funding changes, and use of campus administrative systems to support departmental operations.
    • Support departmental business continuity planning, including updates and coordination of continuity related activities.
    • Perform financial analysis, budget administration, accounting, and fund management in support of departmental and program operations.
    • Monitor expenditures, resolve discrepancies, and maintain accurate, audit-ready financial records in accordance with institutional and funding requirements.
    • Oversee purchasing and related fiscal processes to support effective and compliant departmental operations.
    • Administer and support complex programs encompassing a full range of administrative and/or academic functions.
    • Provide comprehensive grant administration support, including data analysis, budget development, narrative preparation, and required reporting.
    • Coordinate with the Office of Sponsored Research and Programs and external partners to ensure compliance with grant requirements and timelines.
    • Support the development and administration of memoranda of understanding (MOUs) and partner agreements related to funded programs.
    • Ensure program compliance with applicable regulations and requirements governing funded and nonfunded programs.
    • Serve as a liaison to internal and external agencies and partners related to program and grant activities.
    • Analyze, design, implement, and evaluate administrative and data systems to support organizational unit operations, reporting, and decision-making.
    • Design and lead departmental assessment and evaluation activities, including evaluation planning, data collection, analysis, and reporting.
    • Conduct regular data reviews to support continuous improvement, compliance, and strategic and operational decision-making.
    • Lead ongoing data tracking, documentation, reconciliation, and quality assurance processes to support institutional, legislative, and grant reporting.
    • Prepare and submit required programmatic and fiscal reports in coordination with campus partners and external agencies.
    • Coordinate with Institutional Effectiveness & Analytics and other campus partners to ensure data accuracy, consistency, and timely submission.
    • Advise management on policies and procedures related to operations, finance, budgets, personnel, and administrative systems; update unit procedures and provide training as appropriate.
    • Develop research briefs, reports, and presentations to support planning, compliance, and reporting needs.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related, a logical assignment to this classification, or if it involves performing duties of a lower-level classification as required.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education & Experience: A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Preferred Qualifications
  • • Three (3) years of related administrative or analytical experience supporting program operations, budgeting, or fiscal processes.
    • Two (2) years of experience in research, evaluation, grants, budget, finance, systems, or operations, including preparation of reports or analyses.
    • Demonstrated experience preparing and reconciling budgets and monitoring expenditures across one or more programs or funding sources.
    • Experience collecting, analyzing, and reporting data to support program assessment, compliance, or decision making.
    • Experience supporting grant-funded programs, including budget development, reporting, or coordination with internal or external partners.
    • Experience developing or maintaining administrative procedures, tracking tools, or reporting systems.
    • Master’s degree in Business Administration, Public Administration, or a related field.
    • Experience working in a CSU or other higher education setting.
  • Knowledge, Skills, Abilities
  • • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
    • Knowledge of and ability to apply fundamental concepts.
    • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
    • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
    • Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
    • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
    • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
    • Expertise in investigating and analyzing problems with a broad administrative impact and implications.
    • Ability to make independent decisions and exercise sound judgment.
    • Ability to train others on new skills and procedures and provide lead work direction.
    • Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
    • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
    • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
    • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
    • Ability to work with representatives from public and private entities and handle potentially sensitive situations.
    • Demonstrated consultative skills in working with internal and external constituent groups.
    • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
  • Special Conditions
  • • Position requires travel.
  • License or Certifications
  • • A valid California driver’s license.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated starting salary will be $5,797 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full $5,797 (step 1) - $8,445 (step 20) per month.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • ~To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • April 6, 2026; (Applications received after the screening date will be considered at the discretion of the university.)
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Mar 23 2026 Pacific Daylight Time
Applications close: Apr 06 2026 Pacific Daylight Time