Assistant City Clerk (Austin City Clerk's Office)

Job Description:

Assistant City Clerk (Austin City Clerk's Office)

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

The Austin City Clerk’s Office Assistant City Clerk is responsible for leading the technical operations and research teams in support of City Council and the public.

Job Description:

Assistant City Clerk

Purpose

Under general direction, this position reports directly to the City Clerk or Deputy City Clerk and is responsible for overseeing and managing multiple support and administrative services of the Office of the City Clerk.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Directs the functions and daily operations of the office.
  
• Provides staff support to the City Council including attending Council meetings and preparing minutes as required.
  
• Provides services to voters, petitioners, City departments and political candidates.
  
• Ensures all activities are carried out in compliance with departmental policy, local, state, and federal regulations and laws governing activities.
  
• Improves operations and streamlines work processes.
  
• Manages all human resource activities including employment, employee relations, and benefits.
  
• Manages contracts with private vendors.
  
• Manages the preparation of budgets and forecast requirements and reports, including financial reports and performance measures reports.
  
• Manages the citizen recognition, petition validation, lobbyist and liquor licensing processes and the Council approved records program.
  
• May act as City Clerk and/or Deputy City Clerk in his/her absence.
  

Minimum Qualifications:
Graduation with a bachelor's degree from an accredited four-year college or university with major course work in a field related to business, public administration or other related field plus four (4) years of related professional experience with two (2) years as a related project lead.

Preferred Qualifications:

• Experience providing staff support to the City Council including attending Council meetings and preparing minutes as required.
  
• Excels at managing competing priorities, shifting demands, and day-to-day coordination in a high visibility setting. Builds and sustains effective working relationships with elected officials, executive leadership, departmental teams, and members of the public. Navigates sensitive issues with discretion, tact, and political awareness.
  
• Experience supervising a variety of operational functions within the Clerk’s Office including technical operations, research, city council support, city council meeting management..
  
• Experience supervising successful daily operations in agenda publication, speaker registration, and petition verification.
  
• Skill in modeling integrity in all actions and decisions, maintaining confidentiality, fairness, and public trust. Brings sound ethical judgment to complex or politically sensitive situations, ensuring accountability at all levels of operation.
  
• Certification in State Certified Municipal Clerk Designation or the ability to obtain the certification, or the ability to obtain within 6 months of employment.
  

Notes to Candidate:

About the Position:

The Austin City Clerk’s Office is hiring an Assistant City Clerk to oversee and lead the technical operations and research teams.

• The Research team is directly responsible for conducting quality reviews on documents scanned and indexed into the Enterprise Document Imaging Management System (EDIMS); handle departmental and customer inquiries, research, and complaints. The position will be responsible for the preparation of the working set of minutes and provide assistance with speaker management during council meetings.
  
• The technical operations team is directly responsible for the following: ideating, constructing, and maintaining modern methods of data sharing; administering systems and applications that provide for equitable access to Mayor and Council and greater civic engagement; maintaining accurate and complete historical databases; and planning and maintaining all improvements to the City Clerk’s data and communications infrastructure. Understands the function and impact of platforms such as ColdFusion; Formstack; Microsoft Access; speaker sign-up system; agenda management tools; and drives innovation through process refinement.
  

These teams additionally work on ordinances, resolutions, City code changes, and preparation before and after City Council meetings. This position may also oversee other workgroups within the City Clerk’s Office.

About Austin City Clerk’s Office:

The Office of the City Clerk (OCC) supports the City's goal of transparency by preserving and providing public access to Council-approved documents, promoting City-wide compliance with records retention laws, and facilitating the legislative process. By charter, the City Clerk is appointed by the City Council. OCC is responsible for managing the City of Austin’s elections, providing records and information management to all departments, serving as a liaison to the boards and commissions, managing Council-approved records, updating the Municipal Code and technical manuals, administering lobbyist registrations, supporting Council meetings, and maintaining the Council Meeting Information Center and the Board and Commission Meeting Information Center, including minutes of Council and Board and Commission meetings.

To view the City of Austin Recruitment Video, please click here!

When completing the City of Austin employment application:

The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history.

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
  
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates.
  
• A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.
  
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.
  

Benefits:

Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

Salary Range: $85,120.00 to $109,400.00 annually

Location: 301 W 2nd Street, Austin, TX 78701

Hours: Monday - Friday; 8:00 AM - 5:00 PM

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2026-04-07